Arrive at Every Occasion in Style
VOLO Event Charter is the premier travel solution for high-profile events including Formula 1 races, international fashion weeks, destination weddings, and corporate summits. We synchronize your air travel with event schedules, arrange VIP ground transportation, and coordinate multi-aircraft logistics for large delegations. From custom-branded cabin experiences to seamless arrival at the closest airport to your venue, VOLO ensures you arrive on time, refreshed, and ready to make an impression. Our event partnerships provide exclusive access and streamlined logistics that elevate the entire experience.
Event Aviation Services
Multi-Aircraft Coordination
Manage travel for large event delegations with precisely timed multi-aircraft operations. We coordinate arrivals and departures so your entire party moves together, even when traveling from different origin cities.
VIP Ground Transportation
Seamless door-to-door service with luxury ground transport arranged at both ends. From Rolls-Royce airport transfers to helicopter shuttles, we match your ground experience to the premium standard of your flight.
Custom Branding & Theming
Transform the cabin into an extension of your event brand with custom headrest covers, branded welcome packages, themed catering, and personalized cabin lighting to create an immersive brand experience from takeoff.
Event Schedule Synchronization
We build your flight schedule around your event calendar, ensuring you arrive with ample time for preparation and depart at the optimal moment. Real-time schedule adjustments are handled seamlessly by our operations team.
Group & Individual Packages
Whether you are traveling as a company delegation or as an individual VIP attendee, we offer flexible packages. Combine group coordination with individual pickup services for a tailored experience that suits every traveler.
Event Partnerships
VOLO maintains partnerships with major event organizers, luxury hotels, and hospitality groups worldwide. These relationships translate into exclusive perks for our clients, including priority access, VIP upgrades, and streamlined venue logistics.
Popular Events
Formula 1 & Major Sporting Events
Travel to Grand Prix weekends and international sporting events with precision timing. VOLO flies you to the nearest airport, arranges trackside transfers, and ensures you depart immediately after the final flag, avoiding the gridlock that follows major races.
Fashion Week Travel
Move between Paris, Milan, New York, and London during fashion season with a schedule built around show times. Transport garment bags, styling equipment, and entourages with ease while maintaining the impeccable timing that fashion demands.
Destination Weddings
Fly your wedding party and guests to dream destinations in celebration style. VOLO coordinates multi-origin pickups for guests traveling from different cities and creates a festive onboard atmosphere with custom catering and champagne service.
Corporate Summits & Conferences
Transport executives, speakers, and delegates to industry conferences and corporate summits. We handle group logistics for large delegations while offering individual VIP service for keynote speakers and C-suite attendees who require personalized schedules.
Frequently Asked Questions
Can you coordinate flights for guests coming from different cities?+
Yes, multi-origin coordination is one of our core strengths. We arrange separate aircraft from each departure city and synchronize arrival times at the destination airport. Your guests receive a unified travel experience with consistent service standards, regardless of their origin point.
Do you provide ground transportation to the event venue?+
Absolutely. Our end-to-end service includes luxury ground transfers from the airport to your venue and back. Options range from executive sedans and SUVs to limousines and even helicopter transfers for venues in congested areas. We coordinate timing so vehicles are waiting when you land.
Can the aircraft cabin be branded for our event?+
Yes, we offer comprehensive cabin branding services. This includes custom headrest covers with your logo, branded welcome kits, themed menus and cocktails, personalized cabin lighting, and even curated music playlists. The branding is installed before your guests board and removed after the flight.
How do you handle schedule changes during multi-day events?+
Our operations team monitors your event schedule in real time and adjusts flight plans accordingly. If a show runs late or a meeting extends, we reposition the aircraft and adjust ground transport timing seamlessly. Our dedicated event coordinator is available on-site or on-call throughout the duration of multi-day events.
What is the lead time for booking an event charter?+
For major international events like Formula 1 or fashion weeks, we recommend booking 6 to 12 weeks in advance to secure preferred aircraft and time slots, as demand is high during these periods. For smaller events, 2 to 4 weeks is typically sufficient. Last-minute arrangements are possible but subject to availability.
Do you offer packages for recurring annual events?+
Yes, we offer annual event travel programs for clients who attend the same events each year. These programs include guaranteed aircraft availability, preferred pricing, and a pre-arranged logistics blueprint that is refined each year based on your feedback. Many of our event clients have been with us for consecutive seasons.
Plan Your Event Travel
Whether an intimate wedding or a major corporate summit, we coordinate it flawlessly.
Plan Your Event Travel